ASSISTANT, ADMINISTRATOR (ALFANAR PROJECTS)
Job Purpose
This Position exists to perform related adminstrative tasks efficiently, in timely manner and quality standards as per the defined policies and procedures to achieve departmental operational plans and developments.
Key Accountability Areas
• Perform specialized administrative duties required to support the specific program area, using discretion to make judgments based on operating guidelines.
• Plan, prioritize and schedule meetings and appointments for BU Manager and other management.
• Perform other administrative duties as required to support the mission and function of the unit, such as:
• All general and routing works of BU Manager Office.
• Organize travel arrangements including ticket booking /Hotel reservation and other
• Maintain record of business trip expenses and payment process.
• Communication with HO departments as and when required.
• Preparing misc. correspondence related to expansion project and maintaining proper record of letters to and from SEC, Royal Commission & Contractors.
• Manage Courier services, Local & International (with weekly/monthly invoice reconciliation for onward submittal to Accounts for payment)
• Create SAP Purchase Requisition for assets, material and services for all general requirements.
• Create SAP PO for petty cash buyers /cash purchases on daily basis of their expense submittal.
• Create SAP Service Entry Sheet for services related to general activities.
• Coordinate Recruitment with HO and providing relevant documents.
• Prepare recruitment plan in coordination with all departments and its revision on quarterly basis.
• create requisition in SAP for new and replacement requirements with track records.
• Role of OD representative of ATS and Coordinate with OD dept. for structural changes and new position codes.
• Update periodical changes in org. chart. And for approval process
• Coordinate with HO Marketing Team for participation in exhibitions and events.
Role Accountability
Delivery:
Perform the planned activities to meet the operational and development targets as per delivery schedules.
Utilize resources effectively to achieve objectives within efficient cost and time.
Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving:
Resolve any related problems arise and escalate any complex operational issues.
Quality:
Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
Business Process Improvement (Effectiveness):
Coordinate well-defined written systems, policies, procedures, and seeking automations opportunities as much as possible.
Compliance:
Comply to related policy & procedures and work instructions.
Health & Safety:
Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Academic Qualification
Diploma Degree in Administration Institute
Work Experience
Fresher - 0-2 years
Technical / Functional Competencies
Work under pressur
Research Anlaysis
MS Office
Teamwork
Time Management
Well Organized
Communication
Creativity
Initiative
Analytical thinking
Archiving
Customer Service Oriented
Adaptability